Tender: BIM Information Requirements Tool

A lack of understanding of what information should be collected at an organisational level to support the management of assets throughout their life, results in asset-related information not being collected in alignment with an organisation’s requirements. This adversely affects the performance of capital investment decisions, risk management and operational performance throughout the whole lifecycle of the asset portfolio, which ultimately has an impact on productivity and operational efficiency, potentially resulting in the loss of millions of pounds across a 60 year operational lifespan.

Within asset management organisations the gap between the development of Organisational Information Requirements (OIR) and the generation of Asset Information Requirements (AIR), is often too much of a jump or hurdle. This is partly due to the fact that asset management organisations purely focus on the development of technical information requirements, with little consideration of the wider organisation. Also, asset management organisations typically have multiple enterprise systems with differing configurations, resulting in complex integration issues and creating challenges in understanding common organisational information requirements. Another reason for the lack of information requirement development by organisations is a lack of directly employed technical knowledge and a lack of senior management by-in and oversight, with key asset management functions being outsourced and left to others to deliver, without client side oversight and scrutiny. The party that the service is outsourced to often holds the client’s asset data, which can leave the client at risk and with additional costs at points of re-tender, third party insolvency or when demonstrating statutory compliance.

Adequate OIRs are not being widely developed because:

• the knowledge of ‘what an OIR is or does’ is very low;
• it is difficult to articulate the purpose of an OIR and hence what the content should be;
• the importance of the link between board room strategic objectives and ‘on the ground’ asset management is not fully understood; and
• the specific information needed to inform decision making, successfully manage assets and meet overall objectives is not being considered and established at the outset.

With the current ever-increasing emphasis on the need for a ‘golden thread’ of through life information, from asset inception, through procurement and into operation, the need to identify robust appropriate information requirements is becoming increasingly important. Given that client / asset management organisations have experienced great difficulty in identifying their specific information requirements, the CDBB Implementation Team believe it is necessary to develop an innovative way of creating a ‘vanilla’ approach to providing standard information requirements. This will result in these organisations being able to use this list to provide the majority of their standard information requirements, adding specific bespoke requirements incrementally over time as these are identified. It is currently assumed that the split between standard and bespoke requirements is in the region of 70 to 30 percent.

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For reference, the timetable is outlined below:

Timetable

If you have any queries please contact Tom Twitchett